Cost and Features to Develop a Restaurant POS

Jitu Bhaskar
8 min readAug 2, 2021


Cost to Develop A Restaurant POS

The restaurant POS systems are the prevalent tool for busy service hours and better customer management. The POS system carries important information and messages. The capable system keeps every component of the system engaged and well-communicated. The decisions by leadership teams are communicated to the staff and through all the departments. It is important to install the POS system, but choosing the one most profitable is the important thing to choose from.

One way to solve this dilemma is to make some research and choose the best one suitable to your business fundamentals. For Restaurant POS, you need to take POS hardware cost, installation cost and software cost into consideration. Often restaurant owner makes the heavy mistake of choosing the wrong software instead of spending valuable time and cost. While analyzing the cost of the POS system, it is recommended to reckon the cost impact on the business values.

Here we will understand different components of restaurant POS development services, the cost of POS system development, and the importance of restaurant operation improvement along with the cost to hire a POS developer. This article will help you know the feature of the POS system, the cost of such a system, and a complete understanding of the POS system installation benefits.

Why Do You Need a Restaurant POS System?

The restaurant point of sale system facilitates the restaurant orders and accepts the payments. Initially, the system was developed for enabling easy sale management. Later, the advancement in technology has made POS systems robust. POS systems are now not just limited to order transactions from customer to order to the kitchen.

The basic restaurant point of sale system facilitates taking customer orders and receive payment. With new technology, the POS system is more robust and capable. Sending orders to the kitchen, and table-turnout is the ground-level responsibility of any software made by a POS system developer.

It is now offering the following features:

· Analytics and Reporting

· Menu management

· Inventory management

· Menu

· Employee management with salient features

· Customer relation management

· Rewards program

· Online customer order and delivery

· Reward program

· Tableside payment and service

Features of Restaurant POS Systems

The different POS systems are amazingly designed for leveraging the ease of operation handling. You can handle, front house, and create harmony between the front house and the kitchen or dining hall. Integrating the POS system prepares the restaurant for better service catering. Let’s understand some salient features of the POS system.

  1. Reporting

Restaurant POS system development gives the vast range of knowledge to run the business. The best POS software development enables the sales report for a scannable view of sales data. The menu intelligence report offers vital knowledge for the dishes getting sold and the estimate of the cost over the business.

You may get insight into the labor reports that can assist in managing and organizing schedules. You can also monitor the staff productivity using Reporting.

2. Floor Plans and Customized Menu

Finely built POS software enables the easy customization of the interface, which can work intuitively with the menu and floor plan. Management can create some custom courses or fire items automatically. You can also offer the changes you need in dishes while moving the dishes to various courses. You can customize the floor plan too in POS software for facilitating the smooth service. Keep check of all key points before you hire a POS developer.

3. Customer Database

Keeping a record of frequent customers is important for the business to grow. An updated database is pretty important for the restaurant, where better service can be provided to the customers visiting the restaurant frequently. You can use the POS software for saving the personalized update of users. It can be anniversaries, birthdays, or other information.

Elegant POS development services leverage the restaurant to create automatic customer profiles, track previous order history, write notes and create groups. The best integration of the service is through the integration of the customer database in the system.

4. Automated Inventory Integration

Maintaining the inventory is important for drawing out the all-around benefit of the system. An experienced POS development company understands the importance of inventory management. The best way to is an integrated POS system with automated inventory updates.

The automated system enables the real-time update of records. As an item sells, the inventory is updated or reduced from the database. POS system software can also be integrated into the Back of House Management for syncing with the front and kitchen of the house. These tools reduce the waste from the kitchen and increase accuracy.

5. Tableside Ordering

The customized restaurant app provides customer-facing services. No customer wants to wait for the order to come. Here the quick order delivery system shortens the wait time for placing an order and paying the bill. This facilitates quick service and faster table turnover. In restaurant POS software development, table-side tablet ordering is a prominent feature, where servers can take orders and allocate time efficiently.

6. A Gift Card and Loyalty

Restaurant POS software offers integrated loyalty programs, where you need to print out loyalty cards and traditionally punch holes on the card every time you redeem your loyalty. This is viably available over the purchasing history of the customer is stored in the software for providing the incentive for loyalty.

Restaurants can save and process gift cards without influencing sales transactions. Customers can easily redeem the gift cards, whereas restaurants can monitor the gift cards in a better way.

7. Cloud POS Development Services

POS system developer suggests cloud be more expansive and scalable. This software is hosted over the cloud, where the restaurant owners and managing staff can take the view of real-time data. Without being present there, you can know sales transactions, inventory, and all kinds of information.

8. Marketing

Before you hire a POS system developer, restaurant marketing is primarily based upon the internet presence of a business. Social media defines the popularity of the business and favorability among the population. It starts with the capable website, which offers valuable information such as a menu, open hours, contacts, and specialties along with links to social media websites.

Instagram and Twitter help customers to stay engaged and communicated with returning customers. You can woo new customers by posting photos and reviews over social media. This is also an important profit of customer-faced service built by POS Development Company.

Components of Restaurant POS System

POS systems are available on a subscription basis majorly. The monthly software cost is not too much, where the hardware costs are fixed. Here we will talk about the components of POS system development.

  1. Hardware

The hardware associated with the POS system involves a terminal, router, handheld device, kitchen display, printer, guest display, and kiosks. POS hardware cost varies heavily and it significantly affects the total cost. There are mainly two kinds of POS system hardware:

i) Cloud-based Systems: These are SaaS systems or cloud-enabled POS systems. The hardware stores the information on a remote server. POS system developers integrate the existing legacy system to the cloud, as it is less vulnerable and safer.

ii) Legacy Systems: These are traditional web development services with the hardware, which stores the data in a local server. It runs over a secure internet connection.

Here are few hardware accessories associated with restaurant POS system development.

· Terminals

· Strands

· Credit Card reader

· Printer

· Guest facing display

· Cash drawers and receipt

· Kitchen ticket printer

· Router

· Server

· Kitchen display system

· Kiosks etc.

2. Software

The software includes the technical stack or the platform with salient features. These features are various such as the ability for placing orders, payment processing, report, and analytics.

3. Additional Features

The additional feature includes software integration, online ordering, payroll management, loyalty programs, payroll management, and delivery system.

Cost Affecting Factors of Restaurant POS System Development

No POS system developed by a web development company costs the same as another one. Whatever huge cost you pay, POS systems are not equal for every business. Here is a quick list of the factors that may influence POS software.

· Size of Business: The size of a business makes a major impact on the total cost. Each registration takes the cost a step further. If you have a stall or kiosk at some mall, you might not have to pay anything. Some providers are suitable for franchise

· Several Sales: Some vendors allow you to sell any number of products, whereas few vendors charge some transaction fee upon every product you sell depending upon the price plan.

· Number of Features: The software system is directly affected by features. It makes more sense to say, that a useful and comprehensive system costs more.

· Quality Features: POS system offers analytical features which simply display complex data.

· Type of Industry: Retails and restaurants are the huge industries, where there is a certain kind of, specific POS.

· Expansions: Look at the plan of your business. If you are looking to open a franchise or expanding your business, how many POS terminals will you need? While expanding your business, you have all ways to switch to a new POS. But it is always suitable to join the best POS, which saves your time and effort.

· Hardware: Few POS systems work with all types of third-party peripherals, whereas other providers work with dedicated hardware by the same POS development company. Make sure the cost and quality of such POS system.

Payment Models of POS Systems

POS system development is usually available over three kinds of payment models. Let’s understand three upfront payment models:

· Subscription-based Model:

Today it is one of the most common business models. Users pay monthly subscription prices between $50 and $200. The user gets access to a huge database without paying a huge amount.

· Upfront Payment:

You can also pay a flat fee for the year. User saves additional money which otherwise comes out costly in a subscription model. This could be around $1000-$1500 per year.

· Pay Per Transaction Model

You can also pay for the transactions. There are no hidden surcharges, and the user needs to pay for the transactions made. Every time a card is swiped, the transaction cost is charged. The software cost of restaurant POS comes around $200 maximum per month, where the transaction cost varies for each vendor.

Restaurant POS Software Development Cost

The most popular POS systems available for restaurants are Square, EPOS Now, and Touch Bistro, etc. Square offers the transaction fee-only model along with restaurant features. This makes it a perfect choice for startup and hospitality businesses.

To have a rough estimation of the complete restaurant POS software development cost, you have to look upon its software type, chosen platform, features, tech stack, team, location of hired company & developers. The most important thing to consider is the type & size of your enterprise.

If you have a specific single register business, then the estimated cost of restaurant POS software would be around $1,500 to $2,000. An additional $1,000 can be estimated as software subscription fees. As we have mentioned, due to the several above-described factors, this cost can vary up or down.

It is suggested to compare the price of different companies before hiring them, to have a transparent & fair pricing service. Also, get to know about all the significant insights that you can add to software development.


Above you must have gained the knowledge for the POS system development pricing. The pricing policy of such POS systems is affordable and contains flexibility as per the plan of web development companies. Often the transaction fee is the one that changes the choice of owners. Initial costs lie in purchasing hardware, and POS computer systems.

Restaurant owners can take benefit of other options. Subscription policy is winning the one-time purchase model, and the near future is now supporting subscription more. POS system needs to serve restaurants for long, with no failure, hassle, or stress. If you feel annoyed with the existing POS, you can easily switch to other.

Read Also: POS Software Development Cost and Features



Jitu Bhaskar

Loves working with Startups and Entrepreneurs to create a better world. CEO & Blockchain Application Developer but a creator by heart.